Office 365 Backup Tool

Office 365 is a cloud-based subscription service provided by Microsoft that offers Microsoft Office products such as Outlook, Excel, Word, PowerPoint, etc. It is helpful not only for business but also for personal needs. With Office 365, you can access your email and other items anytime, anywhere.

Office 365 is safe, but there are a few things that can damage your data. In the case of malware attacks, backups can help you restore your data. Backup is an easy way to prevent such unwanted instances by providing a copy of the original file/email.

How to backup Office 365 mailbox?

You can use a manual method or third-party Office 365 backup solutions to backup Office 365 emails. However, the manual way is complicated and requires the user to have some technical expertise. If you are looking for an easy way to export emails from Office 365, use the SysCurve Office 365 Backup Tool.

Backup Office 365 to PST using eDiscovery

If you want to export Office 365 to PST for free, then you can use the E-discovery method. It consists of three steps:

Step 1: Select an eDiscovery administrator

1. Log in to your Office 365 account and click on the Admin option.
2. From the admin center, go to the Security option.
3. Go to the Permissions option in the left pane and select eDiscovery Manager from the list of contents.
4. In the pop-up screen, click on the edit option in front of eDiscovery Administrator.
5. Select an eDiscovery administrator and click on the Save and Close button.

Step 2: Perform a new content search

1. On the left pane, navigate to the Search option and select the Content search option.
2. Within the content search window, select the New search option.
3. Assign the name and description of your new search and proceed with the next option.
4. A location pop-up opens in a new window. Search the mailboxes or select the destinations you wish to keep in the PST backup file and proceed with the next option.
5. Pick the required keywords. Select conditions as per your requirements and continue with the next option.
6. Review search parameters and proceed with the Submit button.

Step 3: Export the result to a PST file

1. Select the user search from the list and navigate to the Action option.
2. Export the file using the export result option. Select your output action and proceed with the export option.
3. In the export tab, navigate to your last export and go to the download result button. Scroll down the window and copy the export key.
4. The eDiscovery Export window opens.
5. Paste the export key and browse to the directory where you want to save the PST file.
6. Click on the Start button. The tool begins the email backup process.

Drawbacks of the Manual method

• It is Complicated and time-consuming.
• It requires technical expertise.
• It is likely to compromise the integrity of the data.
• It does not promise a complete backup.

Is there a free Office 365 backup tool?

There are no free Office 365 backup tools. You can use a manual solution to backup Office 365 emails for free. However, the manual method is quite complex and time-consuming.

If you are looking for the safest solution, try SysCurve Office 365 email backup tool. With the help of this software, you can quickly backup Office 365 mailbox to PST. Using this tool, you can also export Office 365 emails to MBOX, EML, MSG, and other helpful file formats. The SysCurve Office 365 backup solutions provide a simple user interface. It also comes with a free demo version, which allows users to export the first 10 items from each folder.